Programme Assistant at Needed at World Health Organization: The World Health Organization (WHO) acts as the leading and coordinating body for health matters within the United Nations system. As a global leader in health matters, WHO is responsible for shaping the health research agenda, setting norms and standards, providing evidence-based policy options, offering technical support to countries, and monitoring and assessing health trends.
Job Description and Objectives
Purpose of the Position
The purpose of this role is to provide administrative support to the ULC-Life Course Cluster of the Nigeria WHO Country Office (WCO) Team programs. As a Programme Assistant, you will play a vital role in supporting the implementation of health policies, working closely with the Coordinator of Strategic Health Policy/UHC-LF cluster lead and under the overall guidance of the DWR.
Objectives of the Programme
The country team’s primary responsibilities include promoting technical cooperation, stimulating interest, and coordinating assistance for health development based on global and regional strategies and WHO guidelines. Additionally, the team contributes to the collection, analysis, and dissemination of health information.
The incumbent’s role within the team involves performing functions related to Program support in the GSM environment. Programme Assistant at Needed at World Health Organization Operating on the basis of general instructions, the incumbent adheres to the policies, procedures, rules, and regulations of the Organization to ensure the team or department’s proper functioning. The individual in this position can seek guidance on exceptional issues, and their work is regularly reviewed by the UHC-LC Lead and DWR to ensure precise and pertinent outcomes. This process aims to achieve high-quality results.
Summary of Assigned Duties
To achieve the main objectives, the Programme Assistant is responsible for the following tasks:
- Initiating Correspondence Projects: Prepare correspondence projects under the orientation of Program Managers, ensuring adherence to WHO and departmental styles. Check language, grammar, and accuracy before submission for approval and signature.
- Organizing Meetings: Coordinate internal and external meetings, handle administrative tasks such as creating business plans, sending invitations, managing travel requests, and facilitating communication with participants and stakeholders.
- Analyzing Incoming Documents: Review and analyze correspondence and requests received. Attach background information to incoming documents and identify areas requiring action by Program Managers, emphasizing important issues.
- Scheduling Meetings: Arrange meetings for Program Administrators based on schedules and needs. Take minutes of meetings and follow up on action items to ensure prompt response to WHO requests.
- Obtaining Information Documents: Gather information documents for meetings, seminars, workshops, etc., in which Program Administrators participate. Verify their availability and ensure they have the necessary information files and documents.
- Ensuring Compliance: Ensure that technical reports and documents conform to WHO standards, rules, practices, procedures, and editing style. Correct them as necessary before submission for the Representative’s signature.
- Monitoring Deadlines: Utilize appropriate monitoring tools to track and meet deadlines. Analyze and process correspondence and requests promptly.
- Preparing Official Travel Requests: Utilize GSM to draft official travel requests for Program Administrators, arrange airline and hotel bookings, maintain travel records, and handle additional requirements as needed.
- Additional Duties: Perform other related duties as required or directed, including providing support to the Administration and the Representative’s Office.
Recruitment Profile Education:
- Essential: Completed Secondary School with Administrative training.
- Required: Minimum of 6 years of experience in a reputable public or private organization.
- Desirable: Prior administrative support experience in WHO or another UN agency is advantageous. Familiarity with Oracle-based systems or similar ERP systems is considered an asset.
Competencies – Generic
The following core, management, and leadership competencies are required in order of priority:
- Communicating Credibly and Effectively
- Foster Integration and Teamwork
- Produce Results
- Adaptability in a Changing Environment
- Effective Resource Management
Functional Knowledge and Skills
The incumbent should demonstrate mastery and practical knowledge in the use of modern office technology through internal courses, on-the-job training, or self-training. It is important to stay updated on changes in procedures, practices, rules, regulations, and organizational structure within the Country Office, organic group, and WHO to effectively brief and explain procedures to other staff members.
- Essential: Fluency in English.
- Desirable: Working knowledge of French would be an advantage.
The application closing date for this position is 29th July 2023, at 10:59:00 PM.
How to Apply
Interested and qualified candidates should apply online by clicking the link provided here.